Events

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Host An Event - Organizing Your Event

You might be thinking... "What do I need to do to plan an event?" and "Where do I start?"

Here is an outline for the main things to think about when planning and organizing an event. (They may not all apply to your event.)

  • Form a planning committee
  • Determine a coordinator
  • Choose an event
  • Set goals: e.g., raise X$, awareness, # of participants
  • Submit an Event Proposal form to the SickKids Foundation. A development coordinator will contact you within seven business days to review any issues or concerns.
  • Decide on roles/tasks for committee members.
  • Positions for committee members/ sub-committees
  • Choose a venue
  • Choose a date, time of day, and length of time for the event
  • Determine legal, insurance, liability, permit and safety issues you may need to address
  • Work with your development coordinator to determine a plan for tax receipts
  • Recruit volunteers
  • Develop a publicity/promotion plan
  • Solicit sponsors
  • Invite participants
  • Decide how money will be collected and handled
  • Create supply checklists for the event
  • Create a "Day of the Event" agenda
  • Lay out how venue will be set up
  • Set up / clean up details and timing
  • Thank yous and recognition
  • Wrap up and evaluate event

Positions for committee members/ sub-committees

  • Chair/Vice-Chair
  • Finance/Budget
  • Volunteer Coordinator
  • Promotions/Publicity
  • Auction/Prizes
  • Sponsorship/Donations
  • Venue Coordinator
  • Decorations
  • Entertainment
  • Food/Beverages
  • Registration
  • Ticket sales